Office Receptionist and Administrative Executive
Location:
Singapore
Categories:
Support services
We are seeking an experienced professional to join our team as an Office Receptionist and Administrative Executive. This fully on-site role covers front desk responsibilities, office administration, and coordination support to ensure smooth and efficient office operations.
Responsibilities
- Welcome clients and visitors, direct them to meeting rooms, and prepare beverage orders as required
- Handle switchboard calls and visitors professionally
- Manage meeting room bookings and ensure rooms are set up according to requirements
- Ensure office and meeting room facilities, fixtures, amenities, and equipment are well maintained and coordinate regular servicing with vendors
- Assist with the setup and turnover of meeting rooms and common areas for events
- Support the organisation of internal team events to ensure smooth execution
- Coordinate incoming and outgoing mail, packages, deliveries, and courier services
- Monitor and manage office, stationery and pantry supplies, and place orders with vendors as needed
- Schedule and coordinate management meetings and related calendar arrangements
- Assist with expense claims
- Provide administrative support to meet business needs
Qualifications and requirements
- Relevant experience in a corporate or professional services environment
- Highly organised with strong attention to detail
- Excellent interpersonal skills and a professional attitude
- Strong verbal and written communication skills
- Ability to work effectively with stakeholders at all levels, both internally and externally
- Proficient in Microsoft Office applications
- Good time management and a strong record of punctuality
If you are interested in this exciting opportunity, please complete the Job Application Form and indicate 184 in the Job ID field. An email will be sent to you within 10-15 minutes for you to submit your CV/resume.